Integrated Shared Calendar
Each mailbox you create from the Mail Manager in the Control Panel has an integrated calendar functionality. Calendars can be shared and managed across multiple devices, making them very convenient to keep track of your appointments and tasks.
Managing calendars
You can access your calendars via the Roundcube Webmail interface > Calendars. A calendar is set up automatically for the specific mailbox as soon as you access this section.
Note: Each newly-created mailbox comes with a calendar set up by default. If an existing mailbox does not have a calendar, you can set up one for it by accessing its Calendars section in Roundcube. When you open this section, the system will automatically set up a calendar for the specific mailbox.
From this section, you can also link your calendar with your favorite email program, so that you have access to your calendar in it as well.
Note: Webmail Classic does not support the calendar feature, and you won’t be able to access your calendar there.
The controls for managing calendars are available at the top of the page in Roundcube:
Creating a new calendar
A calendar is defined by its ID. The ID can contain lowercase latin letters, hyphens, and numbers. This ID must be unique because it is used for internal reference to the calendar. However, you will only see the calendar listed under its name.
To create a calendar, you should click on the “Add Calendar” button and specify an ID and a display name. The new calendar will appear on the list on the left.
Note: By default, there is always one default calendar (its ID is “default”). You can change its display name, but the ID of that calendar remains the same.
Modifying a calendar
You can modify the display name of a calendar by editing it from Roundcube (the ID cannot be changed). Changing the calendar name is a matter of clicking on the “Edit” button and choosing the calendar you want to modify.
Deleting calendars
If you have only one calendar, you won’t be able to delete it, as there will be no Delete option for it. If you have two or more calendars, you can choose which one to delete.
Importing data into the calendar
It is possible to import data into the calendar from a file on your computer. The calendar server supports the popular iCalendar format (.ics).
Sharing calendars
There are several ways to share a calendar. They are all available from the “Export” button on the Calendars page in Roundcube.
Sharing with another mailbox on your account
The easiest way to share a calendar is to allow another mailbox on your hosting account to access your calendar. This can be easily done by clicking on the “Export” button and choosing the calendar you want to share.
Note: You cannot share a third-party calendar that has been shared with you. You can only share your own calendars, and only with mailboxes under the current hosting account.
The option to share with another mailbox is at the bottom of the form; you just have to enter the email address of the mailbox in the “Share with” field. After that, you can choose the level of access you want to give that other mailbox.
You can also use this form to revoke access to your calendar by choosing the “Revoke access” option in the “Share Access” dropdown menu.
The calendar will become available in the other mailbox on your hosting account as soon as it is shared; it can be shown in the calendars list of the second mailbox by clicking on the button next to the “Calendars” caption. There, you can manage the list of visible calendars:
Synchronizing a calendar over the network
The calendars you create in Roundcube can also be used in your favorite email program if it supports the CalDav calendar functionality. You can synchronize your calendar over the network with some of the most popular email programs, for example Mozilla Thunderbird. Microsoft Outlook does not support CalDav out of the box, but you should be able to add this functionality with the Outlook CalDav Synchronizer plugin. There are also applications for iOS and Android that support calendars. This way, you can synchronize your calendar and manage your appointments easily from all devices you use.
In order to synchronize a calendar, you need the URL of the calendar and its login details.
When you click on the “Export” button, you can see the URL of the calendar in the “Calendar URI” field, and the username for it in the “Username” field. The password is the mailbox password.
After you save these details in your email program, you will be able to use your calendar in it, and any changes you make will be automatically synchronized across your devices.
Exporting calendar events
It is also possible to export event and tasks data from the calendar on our server and import it on another service that supports the iCalendar format (.ics). This functionality is also available using the “Export” button. There is an option to export the data. After that, you can import the downloaded file into any service that supports the format.
Managing events
You can add and edit events on the “Calendars” page, as well as tasks on the “Todos” page.
If the calendar you use is shared over the network with another mailbox or email program, you will see the changes you make to your calendar across all devices that synchronize calendar data from the server.
Note: If you are logged into the Roundcube webmail program using a mailbox with a parked domain and send a calendar invite, the invite will be sent using the main or addon domain associated with the parked domain.
The Calendar settings page allows you to configure your calendar to suit your needs.
The process of calendar configuration will vary depending on your webmail client of choice:
Roundcube
You can view and manage your Calendar settings in Roundcube by following these steps:
- Open the Settings task from the main menu
- Select the submenu Preferences.
- Select the Calendars setting.
This will present you with a list of options that you can configure for your calendar. On this page, you can configure the following settings for your calendar:
- First weekday
- Working hours
- Weekend days
- Timezone
Webmail Classic
Calendars are not available in Webmail Classic. If you would like to take advantage of the integrated calendar, please use Roundcube Webmail.
In Roundcube, you have the option to set a custom color for each separate calendar. This way, all events in that calendar will have the same color.
To do this, you have to click on the calendar icon in front of the calendar name:
A color palette will be shown and you can use it to change the color of the calendar.
Sharing the integrated calendar with Thunderbird will allow you to add, remove, and manage events and tasks in your calendar directly in Thunderbird. All events and tasks will be synchronized between Thunderbird and the Webmail interface automatically.
This guide will help you connect Thunderbird to your Roundcube integrated calendar.
Get your connection details
1. To start off, get your connection details from your Roundcube integrated calendar. To get the details, log in to your mailbox in the Roundcube webmail interface with your mailbox name and mailbox password. Once logged in, click on Calendars. When you are on the calendars page, click on the Export button at the top of the page and select the calendar you would like to synchronize with Thunderbird. You will then be presented with this calendar’s connection details:
2. Please save these details, as you will need them later.
Connect Thunderbird to your calendar
1. Open the Calendar screen in Thunderbird. There, click on the plus (+) sign next to the Calendar heading in the left pane:
2. On the next screen, select the “On the Network” option, and click Next:
3. On the next screen, input the connection details you saved at step 2 in the previous section. IMPORTANT: Please remove the https:// part of the Calendar URI when you place it in the Location field. Otherwise, Thunderbird will not be able to connect successfully:
When you click on Find Calendars, you will be prompted for a password. Please use the password you are using to connect to your mailbox. This should be the same password you used at step 1 in the previous section to log in to Roundcube webmail.
4. On the next screen, make sure the Calendar Type filed is set to CalDAV and confirm your selection. You can hit the Properties button to configure some calendar options such as associated email address and synchronization period. Once you are ready click Subscribe:
This is it
Your calendar should now be available in Thunderbird. Any events or tasks you create or modify will be automatically synchronized between Thunderbird and Roundcube webmail.
Sharing the integrated calendar with Apple Calendar for Mac will allow you to add, remove, and manage events and tasks in your calendar directly on your Mac. All events and tasks will be synchronized between Your Mac and the Webmail interface automatically.
This guide will help you connect Apple Calendar for Mac to your Roundcube integrated calendar.
Get your connection details
1. To start off, get your connection details from your Roundcube integrated calendar. To get the details, log in to your mailbox in the Roundcube webmail interface with your mailbox name and mailbox password. Once logged in, click on Calendars. When you are on the calendars page, click on the Export button at the top of the page and select the calendar you would like to synchronize with Apple Calendar for Mac. You will then be presented with this calendar’s connection details:
2. Please save these details, as you will need them later.
Connect Apple Calendar for Mac to your calendar
1. On your Mac, open Settings > Online Accounts. There, click on the Add Other Account:
2. When the menu expands, click on “CalDAV account”:
3. On the next screen, select the “Manual” option in the “Account type” field. Additional fields will then appear, where you need to input the connection details you saved at step 2 in the previous section. IMPORTANT: Please use the password you are using to connect to your mailbox. This should be the same password you used at step 1 in the previous section to log in to Roundcube webmail.
Click “Sign In”.
This is it
Your calendar should now be available in the Calendar app on your Mac. Any events or tasks you create or modify will be automatically synchronized between the Calendar app on your Mac and Roundcube webmail.
Sharing the integrated calendar with Apple Calendar for Mac will allow you to add, remove, and manage events and tasks in your calendar directly on your Mac. All events and tasks will be synchronized between Your Mac and the Webmail interface automatically.
This guide will help you connect your iPhone’s Calendar to your Roundcube integrated calendar. The same instructions apply to iPad devices as well.
Get your connection details
1. First, get your connection details from your Roundcube integrated calendar. To get the details, log in to your mailbox in the Roundcube webmail interface with your mailbox name and mailbox password. Once logged in, click on Calendars. When you are on the calendars page, click on the Export button at the top of the page and select the calendar you would like to synchronize with Apple Calendar for Mac. You will then be presented with this calendar’s connection details:
2. Please save these details, as you will need them later.
Connect your iPhone to your calendar
1. On your iPhone, open Settings > Passwords & Accounts > Add Account. There, tap Other:
2. On the next screen, tap “Add CalDAV Account”:
3. On the next screen, input the connection details you saved at step 2 in the previous section. IMPORTANT: Please use the password you are using to connect to your mailbox. This should be the same password you used at step 1 in the previous section to log in to Roundcube webmail.
Tap “Next”.
This is it
Your calendar should now be available in the Calendar app on your iPhone. Any events or tasks you create or modify will be automatically synchronized between the Calendar app on your iPhone and Roundcube webmail.
